A document, specifically the I-9 form, is utilized to verify the identity and employment authorization of individuals hired for employment in the United States. A version of this document that can be downloaded and physically printed allows for manual completion and record-keeping. This format provides accessibility for employers and employees who may prefer a tangible copy or lack consistent access to electronic devices. For instance, a small business owner might download the PDF version, print multiple copies, and have them readily available for new hires to complete during their onboarding process.
The availability of a readily accessible, physical version facilitates compliance with federal regulations concerning employment eligibility verification. Its historical context lies in the Immigration Reform and Control Act of 1986, which mandated employers to verify the legal status of their employees. Benefits include ensuring accurate record-keeping, providing a backup in case of electronic system failures, and allowing individuals without reliable internet access to fulfill their obligations. It ensures that both the employer and the employee have a physical record of the completed attestation, serving as a verifiable audit trail.
The subsequent sections will elaborate on best practices for correctly completing this document, acceptable forms of identification, and the employer’s responsibilities in maintaining accurate records related to employment eligibility verification.
